Wednesday, November 6, 2019

Difference Between Commercial Office Building Classification Types

How to Determine the Class of an Office BuildingWhen searching for office space it’s important to understand the building class types as it’s how you are able to compare them to each other. Office space buildings are typically classified as A, B, or C which represent a subjective quality rating based on each buildings ability to attract similar tenants.  The following factors are typically considered when determining a buildings class:

  • Age of building
  • Location
  • Building finishes
  • Technological capabilities
  • Rental rates
  • Amenities
  • How well building is maintained
  • System standards and efficiencies
  • Location and accessibility
  • Market perception

Building amenities would be considered as services provided in a building that are helpful to office tenants or their employees and include services such as fitness centers, child care services, food facilities, copy services, building conference rooms, mail service, dry cleaning services, etc.  Building finishes would include the quality of materials, architectural design, and other hardware and finishes.

Definition of Classes of Office Space

class a office building downtown austin txClass A Office Space

Typically the most prestigious office buildings in the best locations (e.g Austin office space for lease in downtown Austin). These buildings will compete for the premier office users who seek “image” space, and rents will be higher than average for the area. Class A office buildings will have state of the art building systems, modern technology, amenities such as fitness centers and conference rooms, high level building finishes, defined market presence, and the best accessibility.

class b office building austin txClass B Office Space

These types of buildings are well suited more most types of users and the rents will be in the average range for the area.  They are typically 10-20 years old however the building and systems are well maintained. Some maybe a little outdated and not have the most modern technology and mechanical systems, however after a few upgrades some can be converted to class A. You typically won’t find any security guards, fitness centers, or other amenities found in class A.

class c office building austin txClass C Office Space

These office buildings compete for tenants seeking value, functional space. Rental rates will typically be below average. They buildings are typically about 20 years old. Some have been renovated and are well kept, however most of them will lack modern upgrades. For example the HVAC systems may not function as well and the elevators and other mechanical systems are outdated. Class C Buildings are typically found in the least desirable areas

In summary if you are a company that needs to have a certain “image” level then Class A space is right for you.  If you just want to be in a nice, well maintained building with average lease rates then go with Class B space.  If you are a startup or nonprofit and on a budget then Class C office space will be your least costly option.

Wednesday, October 30, 2019

What is a Full Service Lease?

full service office leaseA full service lease is a type of commercial lease in which the quoted rental rate includes all costs associated with renting the space such as the taxes, building insurance, electric, maintenance, janitorial and other operating expenses.

The landlord (lessor) pays all the building operating costs and bakes those into the rental rate, which depending on your market maybe quoted as a monthly (e.g. $2.91 sf/mo) or yearly (e.g. $35 sf/yr) rate.

Most Full Service Leases Include a Base Year Clause

Now keep in mind most full service leases also require tenants to pay for any increases in the building operating expenses that exceed the base year operating expense of the lease. A tenant’s base year is the actual operating expense portion of the quote rate that is established at the end of the 1st calendar year. For example say the full service lease rate is $35 sf. A portion of that $35 sf are the operating expenses………let’s say $10 sf. If the actual operating expenses are $10 sf at the end of the first year the base year would be $10 sf.

At the end of each following year the building owner will determine what the actual operating expenses are. If the operating expenses exceed the base year then the tenant will be billed any amount over that. For example if $10 sf is the base year and at the end of year two the actual operating expenses are $10.50 the landlord will bill the tenant an extra $0.50 sf.

What A Full Service Lease Does Not Include

  • Phone
  • Internet
  • Sales Tax
  • Tenant property and general liability insurance

It’s Important to Confirm What is Included in a Full Service Lease 

When evaluating commercial spaces it’s important understand the different types of leases and ask landlords exactly what is and what is not included in the quoted rate. The reason is that the meaning of full service lease is different depending on the market you are in. Also, the definition of full service lease can be different based on the landlord or listing agent that you speak with. 

It’s also important to find out what the actual operating expenses were for the last 2-3 years so you can budget for future increases.

If all of the talk about commercial lease types is confusing then you might want to consider hiring a local commercial real estate agent to assist you.

 

Tuesday, October 22, 2019

Considerations When Buying a Business That Rents Commercial Space

Some people prefer to buy an existing business rather than start a brand new company from scratch. In most cases the business you are buying has leased either office, retail, or warehouse space. Because of that you are not only negotiating to buy the business you also have to negotiate the remaining lease. One of the biggest mistakes people make when buying an existing business is not reviewing the current lease situation.

Commercial leases are going to be one of your biggest operating expense line items. If you make mistakes it could cost you dearly later on and ruin the success of your new endeavor. If you don’t know anything about leases then it would make sense for you to hire a local commercial real estate company.

To help guide you through the process below are a few things to review regarding the existing lease situation before signing a contract to buy the business.  

  • Get a copy of the original lease and all of the amendments, renewals, assignments, etc.
  • Make sure you understand the basic terms of the lease obligation and what you will be responsible for
  • How much lease term is remaining?
  • What is the lease expiration date?
  • What are the base rents due each year for the remaining lease term
  • What are the current estimated NNN?
  • What other expense lease obligations are there (e.g. electric, hvac maintenance, general liability and property insurance, etc..)?
  • How much has the electric been each month for the last 12 months?
  • Who handles the repair and maintenance of the HVAC units?
  • What is the sublease / assignment process?
  • What financials does the landlord need to see before approving the assignment?
  • How much is the security deposit?
  • Will a personal guarantee be required to secure the lease?
  • What Improvements and FFE that would convey with the lease?
  • What terms of the lease will and will not transfer to assignee (eg assignment and sublease option, renewal option, etc).
  • Is there a renewal option?

Those are just a few questions that you need answers to regarding the current tenant’s lease situation. If you are buying a business you need to know this stuff. If you don’t you risk the future success of the business.